The graphical interface of the Documents extension consists of a set of buttons located in the application toolbar. Users can access the buttons they have been given permission to use.

This feature allows you to create associations between map layer elements and documents contained in a depot. You can also use it to add a document to an existing depot and associate it with map elements afterwards. You must have the required permissions to use this feature.

Adding a document to a depot

To add a document, which can later be associated with map elements, follow these steps:

1. Select one or more map elements in one or more layers.

2. Click on Add Associations to open the Add documents window.

   If one of the layers whose elements you selected is not configured in order for elements to be associated with it, an error message displays, and you must unselect the layer elements in order to continue.

3. Click on Next to select a depot in which you will store the document to be added or to choose the document to associate with map elements. Each depot can have a description.

JMap Pro Documents supports connections to (including SharePoint) and . The steps that follow will depend on the type of depot you select.

File depot

1. If you are adding documents to a file depot, click on Next to select the appropriate file type.

   You cannot associate map elements with local files directly. You must first add the local files to a depot, then associate them with the map elements.

2. Select Local files to add a new document to the depot from your computer.

3. Click on Next to select the local file.
4. Click on Next to access information on the completeness of the metadata.
5. Double-click on the name of the file. This will open the interface to enter the metadata. The metadata is configured by the JMap administrator for each document depot.
6. Click on OK to return to the file's metadata interface. The Metadata completed check box is selected, and you can proceed to the next step.
7. Select the destination of the document in the depot. Depending on the depot's configuration, you can browse through the directory of the depot and create a new folder to host the local file.
8. Click on Finish to copy the local document in the selected depot. The Add documents window closes.

Hyperlink depot

To associate map elements with documents hosted in a website, follow these steps:

1. Click on Next to add the URL containing the document(s). The URL must be in the following format: http://...
2. Click on Finish to add the document.

The website referenced by the URL is associated with the selected elements.

Associating a document with map elements

A document that is added to a file depot will not be automatically associated with the selected map elements. To associate it, you must go through the Add documents wizard once again while keeping the map elements selected.

2. Select Depot files to associate a document with your selection.
3. Click on Next to choose the document(s) you wish associate with your selected elements.
5. The Search documents interface allows you to select a form among those that have been configured for the depot. You can also determine if the document you are looking for is associated with map elements. Lastly, you can enter keywords for your search.

   The search results are listed in a table that provides a few details on each document retrieved.

6. Check the boxes of the documents you are interested in to select them.
7. Click on OK to return to the Search result window. The documents selected using both methods are listed in a table. You can select and unselect documents as needed.

If you have the appropriate permissions, you can search for documents in the different depots using forms and keywords. You do not need to select layer elements to do so.

1. Click on Search documents in the toolbar of the extension. The Search documents window opens. It allows you to configure the terms of your search.
2. Enter the parameters of your search.

3. Click on Search to launch your search. The Search result window opens.
4. Click on a document in the table to select it. Specific functions will be enabled.
5. Click on Document information in the pop-up menu to access the document's metadata. The Document information window opens. It contains two tabs: Document info and Associations.

   The Associations tab displays the map elements associated with the document. It also allows you to delete and add associations, if you have the appropriate permissions to do so.
6. Click on Associate to associate new map elements with the document. The Associations update window displays. This window is similar to the elements explorer in JMap Pro.
7. Right-click on a document to open the pop-up menu.

8. Click on Show on the map to centre the elements associated with the selected document in the map. The elements blink for easy viewing.

9. Right-click on a document to open the pop-up menu.

10. Click on Copy Value. The value of the metadata you clicked on (in the column where you clicked) is copied to the clipboard and can be pasted to documents of various formats.

JMap Documents allows JMap Pro users to access and work with documents via the map interface. These documents can be stored in various devices.

JMap Documents Pro offers features to:

• Associate documents with map elements. These documents can come from various types of depots: a file system, hyperlinks, or the SharePoint electronic document management system (Microsoft).

• Associate documents with map layer elements by first adding them to a depot.

• List documents that are associated with selected elements on the map, displaying their metadata.

• Access documents by opening them in their designated applications and downloading them.

• Search for documents in the depots using keywords.

If you have the required permissions, this feature allows you to display the list of documents associated with one or more selected map elements. You can also access these elements as well as modify their metadata and associations with map elements.

1. Select one or more map elements in one or more layers.

2. Click on the List Associations by selection button. A window titled List of associations is displayed. This window is dynamic and its content is automatically refreshed when you select and unselect map elements. When no elements are selected, the window is empty.
3. Click on a document in the table to select it. Specific functions will be enabled.
4. Click on Document information in the pop-up menu to access the document's metadata. The Document information window opens. It contains two tabs: Document info and Associations.

   The Associations tab displays the map elements associated with the document. It also allows you to delete and add associations, if you have the appropriate permissions.
5. Click on Associate to associate new map elements with the document. The Associations update window displays. This window is similar to the elements explorer in JMap Pro.
6. Right-click on a document to open the pop-up menu.

7. Click on Show on the map to centre the elements associated with the selected document in the map. The elements blink for easy viewing.

8. Right-click on a document to open the pop-up menu.

9. Click on Copy Value. The value of the metadata you clicked on (in the column where you clicked) is copied to the clipboard and can be pasted to documents of various formats.